Minutes of Council, 18 July 2024
Laleston Community Council
Minutes of the Ordinary Meeting of Laleston Community Council held at Bryntirion & Laleston Community Centre on 18 July 2024 commencing at 7.00pm.
Present:. Cllr’s A Berrow, Z Blundell, C Davies, D Harrison, P King, S Philpin, C Smith, I Spiller and C Webster.
In attendance: Gail Jewell
1. 19.1490 Council undertook a period of silent reflection.
2. 19.1491 Apologies for absence. Cllr J Cook, V James and S Richmond.
3. 19.1492 Representation from members of the public. None
4. 19.1493 Items of business that the Chair deems urgent. None.
5. 19.1494 Declarations of Interest.
Cllr S Philpin – Item 7 – Prejudicial Interest as a family member of one of the contractors to supply a quotation for Website Management Content.
Cllr D Harrison – Item 19 – Prejudicial Interest as a Member of Bridgend County Borough Council Planning Committee.
Cllr C Davies – Item 19 – Prejudicial Interest as a Member a Scrutiny Committee of Bridgend County Borough Council, who has a statutory duty to review all aspects of Social Services.
6. 19.1495 Approval of Minutes.
Resolved: The minutes of the extraordinary meeting of Council that took place on 3 June 2024 were approved as a true and accurate record. Proposed by Cllr I Spiller and seconded by Cllr D Harrison.
Matters Arising from the Extraordinary Meeting 3 June 2024:
Item 4 – 19.1496 To review and agree draft design for Bryntirion Playing Fields prior
to progressing to public consultation.
The Clerk confirmed that the first stage of consultation was scheduled to take
place on 27 July 2024 and that an invitation had been sent to all Members of Council.
Resolved: The Minutes of the ordinary meeting of Council that took place on 20 June 2024 were approved as a true and accurate record, with the amendment to record Cllr JP Blundell as an attendee. Proposed by Cllr I Spiller and seconded by Cllr P King.
Matters Arising from 20 June 2024 Ordinary meeting:
Item 8 – To discuss proposals for replacing the bin removed by Bridgend County Borough Council on Gypsy Lane.
Cllr I Spiller confirmed that Persimmon had agreed for a bin to be installed at either of the locations provided and the next step would be to ask the community for their preference on placement.
Item 11 – To agree on a date to hold the annual Firework Event
Cllr I Spiller stated that no response regarding the chosen date had been received from Crackerjack and that he would chase confirmation.
Item 17 – To receive any recommendation and or comments from HR & Personnel Committee.
Following the advertisement for a Facilities Officer, the Clerk confirmed that interviews had taken place, and that the successful candidate had been interviewed, recruited and commenced work.
7. 19.1497 To receive quotations, if any.
Quotations Received | Comment | |
Website Content Management – to include post creations, photography, videography, site visits and interviews. Total monthly cost: Supplier A – £1,750 Supplier B – £850 Supplier C – £500 Supplier D – £1,995 | Resolved: Council agreed to progress with Supplier C and review following a 6-month period. |
8. 19.1498 To approve annual report for 2022/2023 and 2023/2024
The Clerk explained that unfortunately the annual reports had not been completed in preparation for the meeting, but the Wellbeing Plan for 2023/2024 was provided for approval prior to submission to external audit.
Resolved: Council approved the Wellbeing Plan for 2023/2024 prior to submission to external audit.
9. 19.1499 To approve Laleston Community Council Training Plan.
The Clerk explained that the Council has a statutory duty to provide a Training Plan for both Councillors and Staff which required approval prior to publication.
Resolved: Council approved the Training Plan prior to publication on the Council’s website and Members confirmed that any relevant training courses outlined in the plan, should be undertaken as soon as possible. Members requested that Clerk circulate course dates and times to all Members.
10. 19.1500 To discuss arrangements for the Chair’s Civic Service.
Resolved: The Chair confirmed that they did not want to hold a Civic Service this year and requested that the allocated budget be donated to Chairs chosen charity instead.
11. 19.1501 To note the nominated Chairs Charity for any fundraising efforts undertaken by Laleston Community Council.
Resolved: The Chair confirmed that the nominated Charities for any fundraising efforts, including the budget allocated to the Chair’s Civic Service be provided to Inclusability and Duchenne UK.
12. 19.1502 To consider committing to uphold the Armed Forces Covenant and support the Armed Forces Community – template to follow.
Resolved: Members agreed to defer this item to the next meeting of Council.
13. 19.1503 To discuss Community Development projects.
Resolved: Council outlined the requirements of the Community Development Officer to be relayed to the Community Development Officer by the Clerk. Members further requested that a regular meeting be held between the Clerk and Community Development Officer and that updates of work carried out by the Community Development Officer are provided to Council on a regular basis.
14. 19.1504 To discuss writing a letter to the Chief Executive of Bridgend County Borough Council to enquire if there are any plans for a youth club provision in Bryntirion.
Resolved: Due to the known requirement for a youth club provision in
the area, Council agreed that the Clerk contact the Chief Executive to Bridgend County
Borough Council to enquire if they had any future plans to supply the provision.
15. 19.1505 To investigate obtaining the green space near Tai Arfryn, Broadlands.
Cllr I Spiller confirmed that the area was previously used as a football playing area
and following investigation that it seemed that the land was not currently owned.
Resolved: Members agreed that contact be made with Bridgend County Borough Council on an informal basis, to enquire whether they had a right to the ownership of the land and whether Laleston Community Council could assist with utilising the space as currently intended.
16. 19.1506 To receive any recommendations and or comments from Committees –
- Finance Committee – A Member queried when the wall was to be rebuilt on Acorn Walk. The Clerk explained that the successful contractor could not carry out the work until 11 September 2024, and that contact would be made with the other contractor who quoted for the work to ascertain whether they could complete the work prior to that date.
b) HR & Personnel Committee – None.
c) Biodiversity & Allotment Committee – None.
17. 19.1507 To receive the draft minutes of any Committee meetings held since the last meeting of Council and note any delegated decisions made –
- Finance Committee – 25 June 2024.
- HR & Personnel Committee – None.
c) Biodiversity & Allotment Committee – 5 June 2024.
18. 19.1508 To receive correspondence received, if any – None.
19. 19.1509 To consider Planning Applications.
Planning Application | Comment |
Planning Application No.: P/24/196/FUL Applicant: Mr P Hooper Location: Beechcroft House Bryntirion Hill Bridgend CF31 4DX Proposal: Change of use of garage to dwelling house; erection of entrance porch and side extension; creation of 1 parking space Date: 21 June 2024 | Resolved: No objection raised. |
Planning Application No.: P/24/333/FUL Applicant: Mr P Troakes Location: Fferm-y-Parc off Oaklands Avenue Bridgend CF31 4SF Proposal: Detached double garage Date: 4 July 2024 | Resolved: No objection raised. |
There being no further business, the meeting ended at 8.03pm.
The next meeting will be held on Thursday 19 September 2024 and will commence at 7.00pm.