Laleston Community Council

Minutes of the Ordinary Meeting of Laleston Community Council held remotely on 18 March 2021 commencing at 7.00pm.

Present: Cllr’s A Berrow, JP Blundell, B Davies, C Davies, P Davies, M Fouracre, C Green, T Green, G Richard-Hemmings, C Smith, I Spiller and D Wooldridge

In attendance: Clerk – Gail Jewell

1 19.353 Council undertook a period of silent reflection.

2. 19.354 Apologies for Absence: None

3. 19.355 Declarations of Interest

Cllr J P Blundell – Item 13 – Prejudicial Interest as Member of the Planning Committee at Bridgend County Borough Council (BCBC). Cllr J P Blundell left the meeting during the discussion and decision on this item.

4. 19.356 Approval of Minutes

Resolved: That the minutes of the meeting of Council on 18 February 2021 be approved as a true and accurate record. Proposed by Cllr J P Blundell and seconded by Cllr M Fouracre.

Matters arising from minutes:

a) With reference to the repayment claim initiated against a debtor, the Clerk confirmed that although they had agreed to make payment by 27 February 2021, no contact had been made.

Resolved: Council agreed to commence proceedings for a County Court Judgement for the amount owed.

5. 19.357 Finance Update

Resolved:

· Members noted the Bank Reconciliation as of 1 March 2021.

· Council approved payments which were presented with the agenda.  To view the list of payments click here.

· Council approved receipts which were presented with the agenda.  To view the list of receipts click here.

· Council noted the summary of receipts and payments as of 1 March 2021.

With reference to the list of projects that were presented to council for prioritisation, Members discussed the current workload of the Clerk and queried whether the Community Development Officer could provide any assistance.

Resolved: Following debate, Council agreed that a Forward Work Programme should be developed to concentrate efforts on one or two projects before commencing the next. Council also agreed for the Clerk to initiate preparations for the employment of an assistant.

6. 19.358 Quotations

Quotations Received		Comment
Supplier A – Japanese knotweed removal (3 years of treatment, 2 years of monitoring) – £1,100 (plus VAT) or £75 (plus VAT) per application. Supplier B – Japanese knotweed removal approx. £150 per application.		Resolved: Council agreed to progress with Supplier A. Clerk to inform contractor to initiate works.
Bryntirion Community Centre Exterior. Options and costings attached.		Resolved: Council agreed to progress with cladding of the entire building.
	Quote for 10 additional hanging baskets (£695.98)	Resolved: Council agreed to progress with this quotation.
	Nursery groundworks Option A – wet pour (£4,300) Option B – rubber mulch (£4168.00)	Resolved: Council agreed to progress with option B. Clerk to obtain 2 additional quotations in the first instance.
	Installation of 3 x outdoor exercise equipment at Bryntirion Playing Fields (£14,298) Plan attached.	Resolved: Council agreed to progress with the plan as outlined. Clerk to obtain 2 additional quotations in the first instance.
	Installation of 3 x outdoor exercise equipment at Broadlands (£11,642.00). Plan attached.	Resolved: Council agreed to progress with the plan as outlined with the agenda. Clerk to obtain 2 additional quotations in the first instance
	Installation of 3 x outdoor exercise equipment at Barnes Avenue including replacement of one item with a trio rocker (£16,475.00). Plan attached.	Resolved: Due to missing the application deadlines for the Town and Community Council Fund, Members agreed to hold off on this project until the funding can be utilised in January 2022.

7. 19.359 Receive updates on work carried out by staff

Resolved: Council noted the works carried out by staff as presented with the agenda.

8. 19.360 Bryntirion Community Centre

The Clerk explained that a Legionella Risk Assessment and a Fire Risk Assessment had been carried out on the Community Centre and that herself and the Facilities Officer were working through the recommendations made in each report.

Resolved: Council noted the update.

9. 19.361 Blandy Hall

No concerns raised.

10. 19.362 Laleston Allotments

The Clerk provided an update whereby a site meeting had taken place with an Artist/Designer for the accessible allotment plots and confirmed that the designs would be shared with Council when received.

Resolved: Council noted the update.

11. 19.363 Update on Christmas Light Review

An update was provided on the review currently being undertaken of the Council’s Christmas lights. The update began with Cllr I Spiller thanking Cllr P Davies for providing a list of where lights are currently positioned throughout the ward area and continued by highlighting the disparity of lights in the Broadlands area and on Llangewydd Road.

Resolved:

Following discussions, Members agreed to:

a) investigate installing Christmas lighting on both the main roundabouts on the Broadlands estate and the roundabout in Laleston; additional lighting outside Tesco in Broadlands; and on Llangewydd Road.

b) look to procure solar Christmas trees for side streets.

c) task the Clerk with acquiring a plan of each area to enable Members to highlight requirements year on year.

d) look to obtain a donation from Tesco and surrounding shops for additional Christmas Lighting on Gentle Way.

12. 19.364 Personnel Issues

No concerns raised.

13. 19.365 Correspondence

Correspondence Received	Comment
Parking issues on Keats Close. Email circulated prior to meeting.	Resolved: Council agreed to seek quotations to carry out the works in the first instance.
Donation to Westward Community Centre. Email circulated prior to meeting.	Resolved: Council agreed to provide Westward Community Centre.

14. 19.366 To consider Planning Applications received:

Planning Application No.: P/21/22/FULApplicant: Mr J Doherty Location: 52 Westminster Way Cefn Glas Bridgend CF31 4QX Proposal: First floor extension above an existing garage/kitchen, to incorporate a double bedroom to the front and ensuite bathroom to the rear Date: 15 February 2021	No objection.
Planning Application No.: P/20/274/FULApplicant: Mr D Feltham Location: 13 Bryn Glas Bryntirion CF31 4ES Proposal: Hardstanding and ramped access into property Date: 18 February 2021	No objection.
Planning Application No.: P/21/91/FUL Applicant: Mr M Rose Location: 23 Fair Place Close Broadlands Bridgend CF31 5BY Proposal: Single storey extension to rear to extend existing kitchen and provide diner and family room Date: 18 February 2021	No objection.
Planning Application No.: P/21/40/FULApplicant: Mr R Davies Location: 15 Shakespeare Avenue Cefn Glas CF31 4RY Proposal: Remove existing garage and construct ground and first floor extension to rear Date: 18 February 2021	No objection.
Planning Application No.: P/21/102/APN Applicant: J Howell & Sons Location: Land west of Broadlands Housing Estate Off A48 Bridgend Proposal: Prior notification for agricultural barn to store machinery and feed Date: 19 February 2021	No objection.
Planning Application No.: P/21/120/FULApplicant: PDW Building Designs Location: 165 Merlin Crescent Cefn Glas Bridgend CF31 4QL Proposal: Proposed front and rear flat roof dormer extension Date: 4 March 2021	No objection.

There being no further business, the meeting ended at 09.00 pm.

The next meeting will be held remotely on Thursday 15 April 2021.