Laleston Community Council

Minutes of the Finance Committee held remotely on 9 May 2023 commencing at 7.00pm.

Present:. Cllr’s C Davies, S Philpin, and I Spiller.

In attendance:  Hayley Coburn.

1. To receive apologies for absence.  Cllr S Richmond.

2. Representation from members of the public.  None.

3.   To receive Declarations of Interest (if any) of Members in respect of the business to be transacted. None.

4.    Approval of minutes.

Resolved:  That the minutes of the Finance Committee meeting that took place on 7 December 2022 be approved as a true and accurate record.

5.    To discuss updating the Council’s bank mandate and confirm signatories.

Resolved:  Following a discussion regarding updating the current bank mandate with Assistant Clerk in place of Cllr J Cook, the Committee agreed to submit the changes to the bank mandate to full Council as a recommendation for formal approval, with a courtesy notification to Cllr J Cook beforehand.  In addition, the Committee requested that the payment of salaries by bank transfer be brought forward with urgency.

6.    Finance update

Resolved:

• Members noted the Bank Reconciliation summary for December 2022 – March 2023
• The committee approved payments made during December 2022, January 2023, February 2023 and March 2023, which were presented with the agenda which included vouchers numbers 298 – 417.  Proposed by Cllr S Philpin and seconded by Cllr I Spiller.
• The committee approved receipts received during December 2022, January 2023, February 2023 and March 2023, which were presented with the agenda which included voucher numbers 133 – 213.  Proposed by Cllr S Philpin and seconded by Cllr I Spiller.
• The committee approved a list of salary payments made in January 2023, February 2023 and March 2023 which were presented with the agenda.  Proposed by Cllr S Philpin and seconded by Cllr I Spiller.
• Cllr C Davies requested confirmation that voucher number 364, Centregreat Lighting was below the tender process threshold. Assistant clerk to investigate.
• Cllr C Davies queried voucher number 385, a payment for a clock service for Laleston church and whether or not Council have previously agreed to this cost.  The Committee requested that the Assistant clerk investigate.
• Following a discussion on room hire the committee recommended reviewing receipts, payments and salaries on a monthly basis.

7.    Confirm arrangements for insurance cover in respect of all insurable risks.

Resolved: The Committee agreed that theClerk/Assistant clerk compare current policies and report to Council at the Annual Meeting.   

8.    Review the councils and/or staff subscriptions to other bodies.

Resolved: All subscriptions were reviewed and approved with further clarification required on Docusign. Clerk to provide clarification on what it is used for.

There being no further business, the meeting ended at 7.30 pm.

The next meeting will be held on Tuesday, 27 June 2023 and will commence at 7.00pm.