Finance Committee Minutes, 27 June 2023

Finance Committee Minutes, 27 June 2023

Laleston Community Council

Minutes of the Finance Committee held remotely on 27 June 2023 commencing at 6.30pm.

Present:. Cllr’s C Davies, D Harrison, P King, S Philpin, S Richmond and I Spiller.

In attendance:  Gail Jewell.

1. To receive apologies for absence. None.

2. Representation from members of the public. None.

3.   To receive Declarations of Interest (if any) of Members in respect of the business to be transacted.

Cllr I Spiller – Declared an Interest in relation to any discussions on Broadlands Fun Day as Chair of Broadlands Hub.

4.    Approval of minutes.

Resolved:  That the minutes of the Finance Committee meeting that took place on 9 May 2023 be approved as a true and accurate record, proposed by Cllr I Spiller and seconded by Cllr S Philpin.

5.    Finance update

Resolved:

  • Members noted the Bank Reconciliation summary for April and May 2023
  • The committee approved payments made during April and May 2023, which were presented with the agenda which included vouchers numbers 1 – 93.  Proposed by Cllr I Spiller and seconded by Cllr S Philpin.
  • The committee approved receipts received during April and May 2023, which were presented with the agenda which included voucher numbers 1 – 42.  Proposed by Cllr S Richmond and seconded by Cllr C Davies.
  • The committee approved a list of salary payments made in April and May 2023 which were presented with the agenda.  Proposed by Cllr I Spiller and seconded by Cllr C Davies.

The following queries were raised relating to the payment list:

  • Voucher number 21 and 22 – payments made to D R Cleaning – what dates were each invoice charging for.  Clerk to investigate.
  • Voucher number 35 – payment made to Laleston Fete detailed VAT.  Clerk to amend entry.
  • Voucher number 91 – why did the payment detail A Bateman as a supplier and not Young at Heart.  Clerk to investigate.

The following comments were made in relation to the receipt list:

  • When presenting receipts received for hall hire and rent, could the receipt list be expanded to provide detail on what hall the payment relates to.  Clerk to investigate.

6.    To consider any grant/funding applications received.

The following grant/funding applications were received and reviewed by the Finance Committee.

a)    Macmillan Cancer Support

Resolved:   The Committee agreed to provide a £250 donation.

b)    Marie Curie

Resolved:  The Committee agreed to provide a £250 donation.

c)    Raw Performance

Resolved:  Prior to making a decision, the Committee asked the Clerk to enquire whether the group had any plans in carrying out any sessions within our ward areas, and how many people attend the sessions provided and if any were from our ward area.

d) Repair Café

Resolved:  The Committee agreed to provide a donation of £156 to cover the hall hire costs.

e)  Blue Delta Marching Band

Resolved:  The Committee agreed in principle to provide a donation of £500 if the group had a bank account in the name of the group.

7.    To review the Committee’s Meeting dates and consider any matters relevant to the committee for discussion at the next meeting.

Members reviewed the Committee’s next meeting date and requested that a running total be provided at the meeting, detailing the spend for Broadlands Fun day to date.

There being no further business, the meeting ended at 7.30 pm.

The next meeting will be held on Tuesday, 25 July 2023 and will commence at 6.30pm.

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