Minutes of the Finance Committee held remotely on 23 January 2024 commencing at 6.30pm.

Present:. Cllr’s C Davies, D Harrison, S Philpin and I Spiller.

In attendance:  Hayley Coburn.

1. To receive apologies for absence.  Cllr’s P King and S Richmond

2. Representation from members of the public.  None.

3.  To receive Declarations of Interest (if any) of Members in respect of the business to be transacted.

      None

4.   Approval of minutes.

      Resolved:  That the minutes of the Finance Committee meeting that took place on 12 December 2023 be approved as a true and accurate record, proposed by Cllr I Spiller and seconded by Cllr S Philpin.

5.   Finance update

      Resolved:

• Members noted the Bank Reconciliation summary for December 2023.
• The committee approved payments made during December 2023, which were presented with the agenda that included vouchers numbers 365 – 393.  Proposed by Cllr I Spiller and seconded by Cllr S Philpin.
• The committee approved receipts received during December 2023, which were presented with the agenda that included voucher numbers 196 – 238.  Proposed by Cllr I Spiller and seconded by Cllr C Davies.
• The committee approved a list of salary payments made in December 2023 which were presented with the agenda.  Proposed by Cllr I Spiller and seconded by Cllr C Davies.

The following comments were made in relation to the December payment list:

• Voucher no. 365 – Cllr’s queried which gate was repaired. Clarification to be provided at next meeting.
• Voucher no. 383 – Full breakdown of work undertaken required at next meeting. Cllr’s also agreed that LCC staff are not to undertake additional work for LCC, outside of usual remit that requires payment via invoice.

The following comments were made in relation to the December salary payment list:

• Cllr’s requested an unredacted salary payments list for December to be supplied at next meeting. Cllr’s also requested an unredacted salary payments list be supplied at each Finance Committee meeting going forward.

6.   To review councils Grant and Donation Policy.

Resolved:  Cllr’s reviewed the policy and recommended various amendments. RFO to make agreed amendments to the policy and submit to full council for approval.

7.   To consider any grant/funding applications received.

None received.

8.   To receive any recommendations from other Committees or Council

None.

9.   To review the Committee’s Meeting dates and consider any matters relevant to the committee for discussion at the next meeting.

Resolved:  Members reviewed the Committee’s next meeting date of 27 February 2024 and asked to receive the following –

• Clarification on voucher payments 365 and 383.
• An unredacted salary list of December salary payments
• To discuss budget allocation for wildflower meadow and maintenance of the orchard at Broadlands. Information to be provided by Biodiversity and Allotments Committee

      There being no further business, the meeting ended at 7:22 pm.

The next meeting will be held on Tuesday, 27 January 2024 and will commence at 6.30pm.