Browsed by
Author: Amanda Parsons

Agenda – 15th September 2016

Agenda – 15th September 2016

8th September, 2016

Dear Councillor,

Please accept notice of a meeting of Laleston Community Council to be held at Blandy Hall on Thursday 15th September, 2016 at 7.00pm.

1. To undertake a short period of silent reflection

  1. To receive apologies
  2. To consider suspension of meeting to receive representations from local residents, if in attendance at meeting, [15 minutes maximum]
  3. Biodiversity at Bryntirion – Rachel Morton V2C
  4. Declarations of Interest.
  5. To receive Minutes of previous ordinary meeting and consider matters arising from the Minutes but not included in the agenda.
  6. Welcome Cllr Thomas Phillip Turner
  7. Llangewydd School MUGA Update – TB
  8. Website Design/updating/New Photographs – IS/TG
  9. Proposed Disabled Playground at Bryntirion – TB
  10. Proposal of the purchase of land at Playpark Broadlands.
  11. Information Board at Meadowland in Broadlands
  12. Road Safety – A48, Barnes Avenue, St Winifred’s Road

14. Finance Update- Clerk

15. To Receive Correspondence

16. Reports and Observations

17. To consider Planning Applications

Amanda Parsons

Clerk to the Community Council

Minutes of Meeting – Thursday 21st July 2016

Minutes of Meeting – Thursday 21st July 2016

Minutes of a meeting of Laleston Community Council

Held at the Blandy Hall – Thursday 21st July, 2016

Present: Councillors Pam Davies, Kathy Lewis,

Ian Spiller, Cheryl Green, Tom Green, Dan Woolridge,

Mark Fouracre, Steve Sloan.

Cllr Tony Berrow in the Chair.

16/104 Silent Reflection

Councillors held a period of silent reflection in memory of Rhys Rubery.

16/105 Apologies

Apologies were received from Cllr’s Briony Davies, Hazel Kendall and David Harrison

16/106 To consider suspension of meeting to receive representations from local residents, if in attendance at meeting.

None present.

16/107 Declarations of Interest

Cllr Pam Davies Agenda Items: 17 BCBC Member

Cllr Cheryl Green Agenda Items: 17 BCBC Member

Cllr Kathy Lewis Agenda Items: 6 School Governor

16/108 Minutes of previous meeting

It was resolved that the Minutes of the previous meeting be accepted as true and that they reflected the discussions and outcomes therein. The Chair signed the minutes.

16/109 Matters arising from Minutes

16/90 Cllr Pam Davies confirmed that she has spoken to the officer at BCBC and they stated that no parking tickets have been issued from BCBC and that only the police have issued tickets to those who parked over resident’s driveways. Cllr Pam Davies confirmed that she had attended with the police to look at the problems of car parking on the side of the roads in Broadlands during school drop off and pick up times and confirmed that she will be meeting with an officer from BCBC to address making it a clearway so that no parking can take place on the roadside.

Cllr Cheryl Green reported that she had a site meeting with an officer from BCBC at Heol Trelales and confirmed that one set of yellow lines could be removed it residents agree. Cllr Cheryl Green suggested that Councillors enquire with the residents to see if there would be any objections.

RESOLVED: Cllr Pam Davies and Cllr Cheryl Green confirmed that they will visit the residents at Heol Trelales.

16/97 Cllr Mark Fouracre reported that 2 bins have been installed on the footpath in Broadlands, Cllr Ian Spiller stated that the 2 freestanding bins are still required.

16/94 The Clerk confirmed that she has been issued the Notice of Election requesting that nomination papers be submitted by noon on Friday 29th July, 2016. If the election is contested the poll will take place on Thursday 25th August, 2016.

16/110 Llangewydd School MUGA Update.

The Clerk confirmed that a further meeting had taken place at the school with officers from BCBC, the retiring Head Teacher, new Head Teacher, Chair of Governors and Vice Chair. The school produced a copy of their Community Use Management Scheme for the use of the MUGA. Cllr Cheryl Green requested Council to consider some amendments. The document was circulated to all Councillors who all agreed to the amendments. Cllr Berrow asked if Council were willing to take the added cost of ducting out of the original quotation in which all agreed. Cllr Berrow confirmed that the additional CCTV camera to be installed is costing £700.

16/111 Website Design/Updating

Cllr Ian Spiller confirmed that the website and e-mail exchange has now taken place. He confirmed that the old webpage will stay for the time being whilst the new webpage is being built in the background. Cllr Ian Spiller confirmed that he will progress with the new website.

16/112 Proposed Disabled Play Ground at Bryntirion

The Clerk confirmed that a further quotation had been sought from Sutcliffe Play which included the additional costs for fencing to be provided for both Options 1 & 2. Option 1 would incur an additional cost of £3688.00 and Option 2 £4740.00. The Clerk confirmed that after speaking to the Parks Officer that the option of fencing the playground would not be a good idea as residents tend to use the area to secure their dogs. He confirmed that complaints have been received about the use of the swing gates with children being hit by them when and further advised that planning permission may not be granted.

RESOLVED: Cllr Cheryl Green requested that this project be moved forward and Cllr Ian Spiller seconded the movement. Cllr Tom Green asked that the Clerk inform Neil Robinson of the proposed project. Cllr Steve Sloan requested that Council consider applying for grant funding from the Big Lottery to assist with the project.

16/113 Proposal of the Purchase of Play area at Broadlands

The Clerk confirmed that she had requested a site inspection of the play equipment by Sutcliffe Play and reported that there is some wear on the flooring but advised that the play area be inspected by an accredited inspector and that once the certificate has been received that this document be presented to the developer for them to rectify before the purchase takes place.

RESOLVED: Cllr Cheryl Green requested that the Clerk seek advice from BCBC into the process in adopting the area from Persimmon and also issues with drainage at the site.

16/114 Christmas Lights

The Clerk confirmed that the locations for the new Christmas lights have been identified and reported to BCBC. She confirmed that extra lights have been located from the traffic lights leading to Bryntirion as far as Bryntirion Comprehensive School, further lights have been added towards Laleston and additional lights have also been ordered for roundabouts in Broadlands and the tree opposite the traffic lights at Bryntirion.

16/115 Bench and Bus Shelter by Gypsy Lane, Laleston

Cllr Tom Green reported that the bus shelter by Gypsy Lane is in need of repair and the bench located in front of the shelter is broken. He asked if Council would consider moving the bus shelter on the concrete and have an enclosed shelter. Cllr Mark Fouracre proposed that the Clerk and Chair look into Adshel for the installation of the new bus shelter to include seating.

16/116 Allotments Footpath

The Chair confirmed that he and the Clerk had attended the allotments and confirmed that the 2 paths that need refurbishing are 100 metres long and 60 metres in length, he suggested kick boards either side and dust and chippings to be installed but expressed concern where the water pipes are located.

Council agreed that a notice be put up to inform tenants that work will be taking place. Cllr Cheryl Green stated that the next suitable plot that becomes available for access be adapted for disabled use and advised the Clerk to contact VIS who have disabled allotments in Maesteg.

16/117 Finance Update

Accounts for Payment – June 2016

Description Amount inc VAT
TSO Host – Pro-hosting of Council’s website 109.98
Members expenses 600.00
Chair’s allowance 500.00
St David’s Church Laleston Committee – Grant for fete 500.00
Laleston Gardening Club – Grant for works at Cliff Cottage 1525.00
Communicorp – Annual subscription for Clerks and Councils Direct 120.00
Jonathan Hurley Design – 10,000 Laleston Stones Trail leaflets 1660.00
Norman Davies – Internal Annual Audit 120.00
McColls – 12 x 1st class stamps 10.47
SET – Purchase of leaflet holders 74.40
TSO Host – Mailbox exchange 99.00
£5,318.85

Budget update as at 30th June, 2016

The Clerk produced spreadsheet of the budget and expenditure as at 30th June, 2016.

The Clerk confirmed that she and Cllr Berrow had visited Jon Hurley designs for the information board at the meadowland at Broadlands and received a quotation of £980.00 plus VAT. Council agreed to add to the agenda for the next meeting with all costings.

Cllr Tony Berrow reported that after a visit to the Rights of Way at BCBC, he was informed that they had some funding available to provide a further Information Board to be installed for the Laleston Stones Trail and stated that the ideal place would be that of Merthyr Mawr.

RESOLVED: That the Clerk contact Merthyr Mawr Community Council to seek permission for the Information Board to be installed.

16/118 Correspondence June/July 2016

· Letter received from Shelter Cymru asking for a donation to support and improve the lives of people in Bridgend living at risk of losing their homes or living in poor housing conditions. Council agreed that more details would be required.

· Request received from Bridgend Town Council to ask if the annual Boules Match is going ahead this year is which they would provide the refreshments.

RESOLVED: Council agreed a date to be scheduled for 9th September starting at 6.00pm.

16/119 Reports and Observations Received June/July 2016

1. Cllr Dave Harrison reported that 2 street lights on Elm Crescent were not working. Clerk confirmed that she had reported to Highways and the lights were checked on 4th July, 2016.

2. Cllr Dave Harrison reported that 2 pot holes had appeared at Broadoak Way. Clerk confirmed that she had reported to Custcare and a response was received to repair as soon as possible.

3. Cllr Ian Spiller reported that the street signs at Trem y Duffryn and Maes Trawscoed are illegible and require replacing. Clerk confirmed she had reported to Highways on 8th July, 2016.

4. Cllr Ian Spiller reported that the hedge at the bottom of Gentle Way/Trem y Dyffryn require cutting back as it is obscuring the road sign. Clerk confirmed she had reported to Custcare on 8th July, 2016.

5. Cllr Ian Spiller reported that the footpath at the bottom of Careg Llwyd opposite Maes y Fedwen requires cutting back. Clerk confirmed that she had reported to Custcare on 8th July 2016.

6. Cllr Tony Berrow reported that the footpath at the bottom of Greystone is severely overgrown each side and requires cutting back. Clerk confirmed that she had reported to Custcare on 8th July, 2016.

7. Cllr Dave Harrison reported that the street light outside of number 11 Elm Crescent is currently not working. Clerk confirmed that she reported to Custcare on 11th July, 2016.

8. Cllr David Harrison reported that there is a loose curb stone sticking out onto the road from Laleston just after the bus stop leading to the Broadlands traffic light. Clerk confirmed that she reported to Custcare on 13th July, 2016.

9. Cllr Ian Spiller reported the concern regarding safety and speed of traffic on the A48 following an accident involving a young boy.

10. Cllr Tom Green following requests from parents at Trelales School have asked if the council would agree to move the existing goal post to the edge of the grassed area and re-instate the other goal post at the other end so the smaller children can play on the grassed area and use the 2 goal posts. The parents are happy to do the work themselves if the council would give agreement as one parent has a construction company.

The Clerk confirmed that she has sent an e-mail to BCBC to ask if this can be achieved.

11. Cllr Steve Sloan requested that action needs to be taken about the speed on the A48 following the tragic death of Rhys Rubery. Cllr Spiller confirmed that a campaign has taken place and asked that the Council fully support the campaign that the speed needs to be reduced immediately. Cllr Spiller stated there needs to be a speed restriction of 40mph implemented, to have a safe crossing on this stretch of road and a footpath on the Broadlands side of the road needs to be built leading from the roundabout at Broadlands up until the safe crossing/traffic lights. Cllr Cheryl Green confirmed that the police were also present when 3 vehicles turned right from Merthyr Mawr Road onto the A48 junction. Cllr Tony Berrow suggested that Merthyr Mawr Community Council, Bridgend Town Council and Laleston Community Council work together. Cllr Steve Sloan proposed that Council move this proposal forward to support the campaign that a speed restriction is implemented, a safe crossing be installed as well as extending the footbath from the Broadlands roundabout. Cllr Ian Spiller seconded the proposal.

RESOLVED: That the Clerk write to Bridgend Town Council and Merthyr Mawr Community Council asking for their support.

12. Cllr Tom Green requested that following the installation of the honour board in Blandy Hall that the existing pictures be offered to past Chairs.

16/120 Planning Applications – June/July 2016

The following planning applications/appeals have been made during the past month:-

Cllr Kathy Lewis declared an interest in P/16/445/FUL

REFERENCE

/DATE

PROPOSAL LOCATION
P/16/445/FUL – 21/6/16 Single storey front extension with balcony above, first floor front extension and single storey rear extension 40 Church View, Laleston
P/16/483/FUL Conversion of existing garage to form living accommodation. 17, Cwrt Newydd, Broadlands
T/16/42/TPO Fell decayed and dangerous ash tree 13, Westward Place, Llangewydd Court. CF31 4XA
P/16/547/FUL Extension & enhancement of existing Penybont Football Club facilities inc. extend stand to accom. 518 seats, new turnstile with payment booth, extend parking, TV gantry, bar cellar extension and amended site access layout. Penybont Football Club, Bryntirion Park, Llangewydd Road. Bridgend. CF31 4JU

P/16/547/FUL Objection due to the volume of traffic and unsuitability of the highway, playground opposite and bus route.

The meeting closed at 9.15pm

…………………………………………………………. Chairperson

MINUTES OF MEETING – THURSDAY 19TH MAY 2016

MINUTES OF MEETING – THURSDAY 19TH MAY 2016

Minutes of the Ordinary monthly meeting of Laleston Community Council held at Blandy Hall – 19 May 2016

Present: Councillors Cheryl Green, Tom Green, Dan Wooldridge, Mark Fouracre, Hazel Kendal, Kathy Lewis, Steve Sloan, Ian Spiller, Dave Harrison, Pam Davies

Cllr Berrow in the Chair

16/73 Silent Reflection

Councillors held a period of silent reflection.

16/74 Apologies

Apologies were received from Cllr Briony Davies.

16/75 To consider suspension of meeting to receive representations from local residents, if in attendance at meeting, (15 minutes maximum)

A resident allotment holder attended the meeting, he expressed that he was concerned regarding the state of some of the plots that have not been attended to for some time. The Clerk confirmed that she has been liaising with the Allotment Association and confirmed that letters have been sent to the residents of the said plots and will be monitored.

16/76 Declarations of Interest

Cllr Cheryl Green Agenda Item 14

Cllr Pam Davies Agenda Item 14,

Cllr Ian Spiller Agenda Item 5

Cllr Tom Green Agenda Item 12

16/77 Minutes of previous meeting

It was resolved that the Minutes of the previous meeting be accepted as true by Cllr Steve Sloan and seconded by Cllr Cheryl Green that they reflected the discussions and outcomes therein. The outgoing Chair signed the minutes.

16/78 Matters arising from Minutes

16/61 – Maes yr Haul Trim Trail – Update – The Clerk confirmed that the works have been completed as at 17th May, and they were awaiting an health & safety inspection report to be carried out. The head teacher also confirmed that the company had used British manufactured steel. Council agreed that a plaque should be installed at the site. Cllr Ian Spiller confirmed that he will publish the donation from Laleston Community Council in the next Broadlands magazine.

16/64 – Dog Fouling at Cefn Glas – The Clerk confirmed that she had contacted BCBC and received a response to confirm that they will cleanse the areas and monitor the situation in the future. Council agreed that the Clerk to ask if they could put ‘dog fouling’ signs on the lamp posts.

16/66 – Allotments Footpath – The Clerk confirmed that she had contacted R & M Dyke for an estimate and asked them to liaise and arrange a date with the Secretary of the Allotment Association.

16/69 – Broadlands Residents Association – The Clerk informed Council that she had received a request from Cllr Ian Spiller if Council would consider paying for some of the expensive items directly to 2 companies at a cost of approx. £3850 plus VAT, in which Council could then claim the VAT of £770 and in addition pay a cheque of £2150 direct to the Residents Association. Council agreed for the payments to be made.

16/69 – SLA Management – The Clerk confirmed that Cllr’s Cheryl Green and Pam Davies had a meeting with Andrew Jolley in which he advised that the Clerk write to Mark Shephard. The Clerk confirmed that Mark Shephard had responded and will notify the Clerk as soon as he has sought information. Cllr Cheryl Green confirmed that she was advised that future invoices should not be paid if the invoice does not stipulate full details of what the Council is paying for.

16/71(1) Cllr Tony Berrow confirmed that due to holidays he will now be pursuing the purchase of an information board at Ffordd Tirion.

16/71(2) Cllr Dave Harrison reported that the Biodiversity areas at Broadoak Way have not yet been cultivated.

RESOLVED: That the Clerk contact V2C.

16/71(8) Cllr Dave Harrison confirmed that traffic monitoring is currently in place at Parc View.

16/79 Community Councillor Vacancy – Cefn Glas 1 Ward.

The Clerk informed Council that following the resignation of Cllr Roger Davies a notice has been advertised for the post dating from 16th May until 3rd June.

16/80 Llangewydd School MUGA Update

The Clerk reported that a meeting with the school and Council officers was due to take place on Friday 13th May, unfortunately this was postponed as 2 of the officers were unable to attend. The next date has been scheduled for Wednesday 25th May.

16/81 Formation of Working Group for Website Design/updating.

Cllr’s Ian Spiller and Tom Green informed Council of proposals that could be considered for the future. Cllr Ian Spiller gave a presentation to Council based on the current Council’s website and an example of the Broadlands association website in which minutes and agenda can be sent from the Clerk that this process then posts it from the website to social media. Cllr Ian Spiller suggested that Council purchase a new template at a cost of £100 and confirmed that he would be willing to transfer all the information from the old website with no additional costs to Council. Cllr Mark Fouracre requested that under the title of gallery more photos are made available, Cllr Steve Sloan confirmed that he had asked one of the scout members who is studying photography if he would be willing to take further photographs provided he is supplied with a list of locations. Council agreed to move forward with this proposal and Cllr Tom Green wished to thank Cllr Ian Spiller for his input and willingness to continue to support the changes of the website.

16/82 The Blandy Trust – History of the Building.

The Clerk confirmed that a copy had been posted to all Councillors prior to this meeting for their information.

16/83 Standing Orders for Council

The Clerk confirmed that following an e-mail sent to all Councillors attaching a copy of a sample standing order, Council agreed to update this document for the use of the Council.

16/84 Finance Update- Clerk

Accounts for Payment – May 2015

Description Amount inc VAT
BCBC – Installation of Christmas Lights 2015 9463.24
Welsh Water – Allotments Laleston (Sept – March) 64.10
Blandy Trust – Rent and Water rates for Blandy Hall
Bridgend District Exployer Scouts Unit – Annual donation 1000.00
HM Revenue & Customs – 12 months PAYE and NI 511.08
Diane Malley – 12 months payroll services 68.00
Tesco – Ink Cartridges and Stationery 27.75
Martin Lewis – 6 months footpath maintenance 370.00
Tesco – Ink Cartridges 27.00
SWALEC – Electricity Blandy Hall (Jan – April) 100.82
Post Office – 12 x 2nd class stamps 6.60
Y Bont – Grant/Donation 500.00
Samaritans Bridgend – Grant/Donation 500.00
£12,638.59

Budget as at 30th April 2016

The Clerk produced a copy of the Budget and Expenditure as at 30th April, 2016.

Audit

The Clerk confirmed that the Audit is nearly complete and she just required to obtain copies of evidence that has been requested.

Appointment of Internal Auditor

The Clerk confirmed that the Internal Audit appointed for last year’s accounts was Mr Norman Davies and asked if Council were happy for Mr Davies to carry out the internal audit for 2015/16. Council agreed to appoint Mr Davies as internal auditor.

Signatory HSBC Bank

The Clerk requested that due to the resignation of Bernie McLeer and Roger Davies that an alternative signatory be sought. Council agreed that Cllr David Harrison be the new signatory.

Renewal of Community Council’s Insurance

The Clerk confirmed that she had received the renewal documents from Zurich which expires on the 31st May, 2016. The Council was previously entered into a Long term agreement in which the premium is then discounted for each year and this has now expired. The renewal premium is £1,035.22, if Council were to consider entering into a long term agreement for 3 years the cost would be £992.34 and 5 years would be £949.49 this figures include Insurance Premium Tax. Cllr Steve Sloan proposed to pay for one year with a view to obtaining other quotations for 2017, Cllr Mark Foreacre seconded the proposal.

Review of Clerk’s Salary

The Clerk confirmed that further to her looking at the end of year accounts for 2015-16, the following was noted:-

· It was agreed at minute no. 14/41 that a review of the Clerk’s salary be considered by Council on an annual basis.

The Clerk confirmed that following advice from Councillors she has been recording daily hours worked over the last 10 weeks and confirm that the total number of hours equate to 194 /10 weeks = 19.4 hrs per week. Council agreed on this basis to review the Clerks working hours to 20 per week. Cllr Steve Sloan proposed that the Clerk be paid additional monies for the previous 10 weeks, Cllr Dave Harrison seconded the proposal.

RESOLVED: That the Clerk produce the figures and present at the next meeting.

16/85 To Receive Correspondence – April/May 2016

The following items of correspondence have been received during the past month:-

  • Clerk & Councils Direct Subscription Renewal – The Clerk informed Council that the subscription was due to expire with the July 2016 edition. She asked if all Councillors currently on the list remains the same for the next year with the exception of Roger Davies. Cllr Mark Foreacre requested that he be added to the list.
  • The Clerk confirmed she had received an e-mail from The Samaritans thanking Council for the donation of £500.
  • The Clerk confirmed she had received an e-mail from Y Bont thanking Council for the donation of £500.
  • The Clerk confirmed she had received a letter from Mr Patrick Stevens thanking Council for the donation to carry out essential works at Cliff Cottage. Council agreed that the Clerk to contact Blandy Trust to see if we can pay the full invoice and claim back the VAT.
  • The Clerk confirmed that she had received a request from Eve Bratton, Secretary to St David’s Social Committee if Council would consider giving a donation towards the Laleston Fete. Cllr Cheryl Green confirmed that this event for Laleston is the equivalent of the Broadlands Fun Day and asked that Council consider a suitable donation be granted. Cllr Ian Spiller proposed £500 be donated, Cllr Dave Harrison seconded the proposal.
  • The Clerk informed Council that she had received a letter from Andrew Thomas, Group Manager for Sport and Physical Activity asking of the Council would consider supporting the summer activity schemes for this year, he did state that they would suggest reviewing the position if Maes yr Haul school is not available as they receive a mixed response when the schemes have been re-located. Council agreed that the Clerk write to confirm they will support the play scheme as long as it is kept within the area.
  • The Clerk informed Council that she has received an invitation for the new Chair and guest to attend the official opening of the National Coast Watch Lookout Station in Porthcawl on Friday 20th May, 2016 at 10.00am – 12 noon, Cllr Tony Berrow agreed to attend.
  • The Clerk informed Council that she has received an invitation from Maesteg Town Council for the new Chair and guest to attend various performances from Maesteg Festival starting on 20th May, 2016 in which tickets can be purchased in advance.
16/86 Reports and Observations

  1. Cllr Tony Berrow requested that as his has been Chair in the past if Council would be willing for him to not to hold a Civic Service and make a donation to charity instead.
  2. Cllr Tony Berrow confirmed that the only suitable location to consider installing a playground for disabled children is by the Community Centre in Bryntirion due to the car park and confirmed that there is only one company that can provide this facility. Cllr Ian Spiller suggested that Cllr Berrow gain further details and a quotation in readiness for the next meeting.
  3. Cllr Pam Davies stated that a local resident living in Bryntirion had contacted her with concerns regarding a landscaping company that is not carrying out the work that they have been paid for and confirmed that she has forwarded this complaint to Trading Standards.
  4. Cllr Mark Foreacre reported that the boulders had not been put back into place at the crossing point of Heol Blandy access to Broadlands House in which vehicles can gain access.

RESOLVED: The Clerk agreed to chase the matter with BCBC.

  1. Cllr Hazel Kendall reported that the pot holes have still not been repaired at Tennyson Drive and advised the Clerk to now contact Tony Godsall.
  2. Cllr Steve Sloan reported that he has received complaints regarding cars parked both sides of the road at Merlin Crescent during school opening and closing times.

RESOLVED: That the Clerk contact BCBC.

  1. Cllr Tony Berrow reported that the lamppost on the path at the rear of Tesco’s no. 25 column is loose.

RESOLVED: That the Clerk report to BCBC.

  1. Cllr Tony Berrow reported that the culverts at the rear of Tesco’s are full of rubbish and need clearing.

RESOLVED: That the Clerk report to BCBC.

Cllr Tony Berrow reported that a manhole cover is loose at Banc Gelli Las.

RESOLVED: That the Clerk report to BCBC.

16/87 To Consider Planning Applications

The following planning applications/appeals have been made during the past month.

Cllr Pam Davies and Cheryl Green declared an interest and left the meeting.

REFERENCE/

DATE

PROPOSAL LOCATION
P/16334/FUL Conversion of Single Storey Annexe into 2no Apartments and new detached garage Beechcroft House, Bryntirion, Bridgend
P/16/338/FUL Conversion of Garage to Living Room and Raising of roof Garage Roof 95, Westwood Place, Bridgend.
A/16/16/ADV Erection of Flagpole Maes yr Haul School, Broadlands

The meeting closed at 9.00 pm.

…………………………………………………………. Chairperson

MINUTES OF AGM MEETING – THURSDAY 19TH MAY 2016

MINUTES OF AGM MEETING – THURSDAY 19TH MAY 2016

Minutes of the Annual General Meeting of Laleston Community Council held at the Blandy Hall – 19th May, 2016

Present: Councillors Tony Berrow, Cheryl Green, Tom Green, Dan Wooldridge, Mark Fouracre, Hazel Kendal, Kathy Lewis, Steve Sloan, Ian Spiller, Dave Harrison

Apologies were accepted from Cllr Briony Davies

Cllr Pam Davies in the Chair

16/A Election of Chairman

Cllr Cheryl Green proposed Cllr Anthony Berrow as Chair for the forthcoming year, Cllr Steve Sloan seconded the proposal. Cllr Anthony Berrow signed the Acceptance of Office.

16/B Election of Vice Chairman

Cllr Cheryl Green proposed Cllr David Harrison as Vice Chair for the forthcoming year, Cllr Steve Slone seconded the proposal.

16/C Chairs Outgoing speech and vote of thanks

Cllr Cheryl Green wished to give her thanks to the outgoing Chair for her contribution over the past year.

The Outgoing Chair gave her outgoing speech and thanked Councillor Roger Davies for his support over the last 12 months as Vice Chair and 4 years dedication to the Council. Cllr Tony Berrow asked Council’s permission that following the resignation of Roger Davies that Council give permission for him to continue to assist with the MUGA project at Llangewydd School. Council agreed that permission be granted.

16/D Representative to the BCBC Forum for Town and Community Councils

Councillor Green stated that she already is a member of the BCBC Forum for Town and Community Councils, and if no other Councillor wished to take the role that she would report back to Council on any updates to be considered.

RESOLVED: Cllr Cheryl Green to represent the Community Council at future meetings.

Chairman’s Allowance

Council unanimously agreed to continue to offer the agreed Chairman’s allowance.

MINUTES OF MEETING 21ST APRIL 2016

MINUTES OF MEETING 21ST APRIL 2016

Minutes of a meeting of Laleston Community Council

Held at the Blandy Hall – Thursday 21st April, 2016

Present: Councillors Tony Berrow, Briony Davies,

Roger Davies, Dave Harrison, Kathy Lewis, Steve Sloan, Ian Spiller, Cheryl Green, Tom Green, Mark Fouracre, Hazel Kendall, Dan Woolridge

Cllr Pam Davies in the Chair.

16/51 Silent Reflection

Councillors held a period of silent reflection.

16/52 Apologies

No apologies were received

16/53 To consider suspension of meeting to receive representations from local residents, if in attendance at meeting.

There was no representation from local residents at the meeting.

16/54 Declarations of Interest

Cllr Pam Davies Agenda Items: 20 BCBC Member

Cllr Cheryl Green Agenda Items: 17, 20 BCBC Member

Cllr Tom Green Agenda Items: 17

Cllr Ian Spiller Agenda Items 10, 17

16/55 Minutes of previous meeting

It was resolved that the Minutes of the previous meeting be accepted as true and that they reflected the discussions and outcomes therein. The Chair signed the minutes.

16/56 Matters arising from Minutes

16/49/1 Cllr Cheryl Green requested that the Chair for the year 1999 – 2000,Cllr Charles Smith also be added to the honours board.

16/57 Llangewydd School MUGA Update.

Cllr Roger stated that a meeting was held at the school on Wednesday 13th April with the Head Teacher, Caretaker, and officers from BCBC. It was confirmed that SW Sports Grounds have confirmed dates w/c 19th or 26th September with flexibility of a couples of weeks either way. The caretaker confirmed that he had obtained one quotation for replacement of the CCTV system at the school as no further cameras could be purchased for the current system to cover the MUGA and that further quotation should be sought. Cllr Roger Davies provided the caretaker and Head Teacher with a schedule of actions to be considered and asked that they provide any feedback to the Clerk as soon as possible. It was agreed that regular meetings would now take place at the school to report on progress, next meeting has been scheduled for 13th May, 2016.

Cllr Cheryl Green thanked Cllr’s Tony Berrow, Roger Davies and the Clerk for all their hard work and time in achieving this objective.

16/58 Website Management

The Clerk confirmed that both herself and Cllr Roger Davies had visited S W Web Solutions in Porthcawl. A quotation was received at a cost of £950, which included website design and build, CMS access for ongoing changes and a monthly cost of £20 for CMS hosting, maintenance and support. The Clerk confirmed that a further quotation was received from ‘The Seed Mill’ at a cost of £1250.00 with a monthly cost of £30.00. The Clerk produced a review of current Town & Community Council Websites to compare their homepage contents.

Cllr Briony Davies requested that consideration be given to an article to be included regarding the Laleston Stones Trail.

Cllr Ian Spiller requested that consideration be given to putting a widget on the website and enquired if the minutes and agendas could be sent direct to social media sites.

RESOLVED: That Cllrs Ian Spiller, Tom Green and the Clerk to have a meeting to look at the current website to see what changes can be made and added as well as additional costs required and feedback to the next meeting. Cllr Cheryl Green requested that all Councillors check their details on the website. Cllr Steve Sloan confirmed he would request that get one of the explorers take photos if a list is provided of what locations and pictures are required.

16/59 Town and Community Council Forum – Community Asset Transfer

Cllr Roger Davies gave a further update that due to the decision taken by Council at the meeting of 17th March 2016 that there will be no guarantee of how long the association will continue to receive grant support from BCBC.

16/60 Town and Community Council Charter Document

Cllr Roger Davies provided the meeting with a discussion paper regarding the Town & Community Council Charter Document Review.

16/61 Maes yr Haul School Trim Trail – Grant Update

The Clerk confirmed that this item was discussed at the recent FSG meeting. She informed Councillors that following the last meeting of Council on 17th March, 2016, she had received a further e-mail from the Head Teacher. The company has now reduced the cost to £28,000 which makes a small saving. However she has stated that she would prefer to install the whole structure as the installation requires a wet pour surface to be installed which can only be done once for optimum use. She is therefore asking Council as we are going into a new financial year if they would consider donating the shortfall of £6000 for this to be achieved.

RESOLVED: Cllr Roger Davies proposed a motion that Council stay with the original proposal minute No. 16/26. Cllr Hazel Kendall seconded this motion.

Cllr Cheryl Green proposed an amendment to the motion that Council grant the full sum to the school with the proviso that the school be informed that no further grants will be allocated for a period of 3 years. Cllr Steve Sloan seconded this motion. The amendment was put forward to Council and was carried, the motion was then carried.

16/62 Boules Tournament at Blandy Hall

The Clerk confirmed that a date has been confirmed for Friday 8th July, 2016 and that she had received confirmation from several Councillors confirming their attendance. She is now awaiting a response from Mark Steer of Pencoed Town Twinning Association in respect of numbers attending from Bridgend, Pencoed and Porthcawl Town Councils. The Council proposed that partners and spouses be included in the invitation and that the Boules pitch will require weeding and 2 tons of gravel added prior to the match taking place.

RESOLVED: That Ian Lewis be contacted to carry out the works required.

16/63 PACT meeting attendance

The Clerk confirmed she had received an e-mail from PCSO Craig Spanswick stating that there was no representative from Laleston Community Council at the last PACT Meeting in which several items were raised within the Cefn Glas and Llangewydd areas. The next meeting has been scheduled for Monday 23rd May at 6.30pm in the Westward Community Centre. The Clerk asked if any Councillor within this ward could attend.

RESOLVED: Cllr Steve Sloan agreed to attend the next meeting and that consideration be given to including any dates of future PACT meetings on the Council’s website.

16/64 Dog Fouling at Cefn Glas

The Clerk stated that following the last PACT meeting PCSO Spanswick requested that this item be brought to the Council’s attention. He expressed concern from residents about the amount of dog fouling in the area especially around the parks and asked if the Council would consider erecting signage and providing free dog poo bags.

RESOLVED: That the Clerk write to BCBC to highlight this issue as a result of Public Health & Safety.

16/65 Contractors – Use of British Steel

Cllr Tony Berrow requested Council to consider asking future contractor’s used by the Council that we ask if the steel is manufactured in Britain. Cllr Steve Sloan stated that not all steel can be manufactured in Britain, Council agreed as long as the contractor can prove that is the case Council that would be satisfied.

RESOLVED: For information.

16/66 Allotments Update and request for funding for pathway

The Clerk informed Council that she has been attending regular meeting with the Allotment Society over the past year. She confirmed that the waiting list for allotments has been brought down from 27 to now 4 and stated that all tenants have now been issued with a copy of a Tenancy Agreement to sign and return.

At a recent meeting the allotment society expressed concern regarding the state of the 2 pathways in which photos were provided in respect of Health & Safety. The Clerk confirmed that 2 estimates were sought. This item was discussed at the recent FSG meeting and due to the large variation in estimates that a 3rd estimate be obtained prior to a decision to be made by Council. The Chair asked that Council propose a vote to this decision.

RESOLVED: Council voted unanimously for the Clerk to obtain a 3rd estimate for the works.

16/67 Up-adopted roads in Broadlands

The Clerk confirmed that she had received information from BCBC concerning the adopted and un-adopted roads in Broadlands and forwarded to all Councillors. The e-mail offered that a meeting could be arranged between the Clerk and the officer to discuss further if required.

RESOLVED: Council agreed for the Clerk to invite Tony Godsall to attend a future meeting of Council to answer any further questions.

16/68 Finance Update

Accounts for Payment – March 2016

Description Amount inc VAT
HCI Data – Website 2 years renewal £83.70
Gareth Clode – Service recovery of website Sept/Oct 15 £35.55
Gareth Clode – Firewall Subscription and 12 months support £260.00
St John Cymru – Attendance at Firework Display £73.26
Blachere Illuminations – Purchase of Sale lights £3775.20
Jonathan Hurley Designs – 2 A3 posters for Stones Trail £76.80
£4304.51

16/69 FSG Meeting – Thursday 14th April, 2016

The Clerk confirmed that following the FSG meeting the following grant requests were agreed:-

– Y Bont – £500.

– Laleston Gardening Club – The Clerk confirmed that she has received a letter from Laleston Gardening Club. The Secretary confirmed that they had applied for the grant from BAVO from the Solar funding for improvement to Cliff Cottage in which they were successful to be granted £5000. She confirmed that the estimate they received to improve pathway and drive, replace external door to improve wheelchair access and install lighting leading to the external door was itemised at £6525.00 a shortfall of £1525.00. The group agreed to support the shortfall of £1525.00 for the works to be completed.

– Samaritans Bridgend – £500

The Group agreed that following requests be put forward to Council:-

– Trelales School – Playground Development

The Clerk confirmed that following a request for funding was requested to Council in January and Council agreed to consider within the new financial year. The Head Teacher requested funding for playground equipment and trails for the infant, junior and nursery areas. He confirmed that that costs had been sought at £18,000, but confirmed that the Friends of Trelales Group had raised £10,000 towards the project, therefore leaving a shortfall of £8,000.

RESOLVED: Cllr Briony Davies proposed that the Council support the grant of £8,000 be provided, Cllr Ian Spiller seconded the proposal.

– Broadlands Residents Association

The Clerk confirmed that she had received a request for Cllr Ian Spiller asking if Council would be willing to increase their contribution this year from £2000. He confirmed that it is anticipated that the day will cost £12,000 in which they currently have just under half the funds needed.

RESOLVED: Cllr Tony Berrow proposed that half of the cost of the event be provided by Council at a cost of £6000. Cllr Steve Sloane seconded the proposal.

Budget 2016-17

The Clerk produced a spreadsheets of the budget and expenditure as at 31st March 2016 and proposed budget allocation based on 2015/16 spends and commitments.

Signatory HSBC Bank

The Clerk requested that due to the resignation of Bernie McLeer that an alternative signatory be sought. Cllr Roger Davies proposed to act as signatory.

RESOLVED: Council agreed to Cllr Roger Davies being the additional signatory required.

SLA Management

Cllr Roger Davies produced a discussion paper to determine the Council’s decision on how they will continue with the future arrangements with BCBC.

RESOLVED: Council agreed that Cllr’s Pam Davies and Cheryl Green meet with Andrew Jolley to seek legal advice and clarification concerning the SLA agreement and that this item be forwarded to the following meeting.

16/70 Correspondence – March 2016

  • No correspondence was received.

16/71 Reports and Observations

  1. Cllr Tony Berrow stated he had received an e-mail from Mr Roy Williams who currently looks after the area of land at Ffordd Tirion. He requested if the Council would be willing to donation £300 towards new seed and consider purchasing a wooden information board at the site to include details of wildlife that are now attracted to the area.

RESOLVED: Cllr Roger Davies proposed that both requests be considered by Council in which all agreed. Cllr Tony Berrow agreed to contact the graphic designer.

  1. Cllr Tony Berrow confirmed that he and the Clerk and had met with an officer from BCBC to request the biodiversity to be considered at the green area adjoining Milton Drive, Cefn Glas. He stated that they are currently awaiting costings from the Officer.
  1. Cllr Dave Harrison reported that further street lights in Bryntirion were not working.

RESOLVED: That the Clerk report this to BCBC, Highways department.

  1. Cllr Dave Harrison confirmed that the grass has been cut around the Biodiversity areas at Bryntirion and asked when the areas were due to be cultivated ready for the summer. The Clerk confirmed that she was informed this would be done during the month of April.
  1. Cllr Steve Sloan reported that the hedges need cutting back and brambles are encroaching onto the footpaths at Llangewydd Road beside the football pitch. A Councillor confirmed that Council would not be able to cut the hedges due to the birds nesting.

RESOLVED: That the Clerk contact BCBC highways to request that the brambles be cut back nearest the pavement.

  1. Cllr Ian Spiller stated that a larger replacement bin was requested and agreed to be purchased some 12 months ago at Clos Castell Coity, Broadlands, he confirmed that this not been carried out.

RESOLVED: That Cllr Ian Spiller obtain the number of the lamp post in which the bin is to be placed and notify the Clerk to request for a bin to be installed.

  1. Cllr Tom Green further stated that it was also agreed to replace the bin for a large one at the Laleston MUGA in which the Community Council had agreed to fund.

RESOLVED: That the Clerk contact BCBC to request a new bin to be installed.

  1. Cllr Cheryl Green stated that she had been contacted by local residents at Parc View concerning a large volume of traffic using this route to avoid the traffic lights, she received confirmation that due to the road being narrow a traffic test would be required at a cost of £100.

RESOLVED: Council agreed to pay £100 for the traffic test to be carried out. Cllr Cheryl Green agreed to send the contact details to the Clerk.

  1. Cllr Hazel Kendall reported that 3 pot holes required attention on Tennyson Drive.

RESOLVED: That the Clerk contact BCBC highways.

10 Cllr Kathy Lewis reported complaints from residents concerning the recycling plastic left behind after the refuse has been collected.

RESOLVED: That the Clerk report this matter to BCBC Clean up the County.

11 Cllr Kathy Lewis stated that she had received a request from a resident for a reflector to be installed on the wall between 2 & 3 Rogers Lane in Laleston. Cllr Pam Davies confirmed that Keith Power from BCBC has been notified and confirmed that he will installing a reflector in the near future.

12 Cllr Kathy Lewis stated that she had received 2 tickets for the URDD concert taking place on Friday 22nd April and asked if any Councillors wished to attend.

16/72 Planning Applications – March/April 2016

The following planning applications/appeals have been made during the past month, Cllr’s Pam Davies and Cheryl Green declared an interest and left the meeting.

REFERENCE

/DATE

PROPOSAL LOCATION
P/16/187/FUL Proposed porch 19, Rhodfa Cnocell y Coed, Broadlands
T/16/21/TPO Remove a large S shaped branch of Oak Tree back to main stem of trunk Rear of 24 Cae Gwyllt, Broadlands
P/16/245/LAP Certificate of lawfulness for a proposed single storey rear extension 39, Banc Gelli Las, Broadlands
P/16/252/FUL Increase height if existing boundary wall from 800mm to 1800mm – Timber panels on top of wall 2, Ashgrove, Bryntirion, Bridgend
P/16/258/FUL Remove existing tower, install 15m high monopole and 2no equipment cabinets and associated works. Telecom site 72097, Bryntirion Hill, Bridgend

The meeting closed at 9.05pm

…………………………………………………………. Chairperson